Human Resources for Dental Practices: Individual car use for organization company the I-9 type

By Tim Twigg and Rebecca Crane

Query: I sent a personnel member to the financial institution to make a deposit. On the way she backed into another car and caused significant damage. She had let her car insurance coverage lapse, and now I am caught possessing to shell out for the harm. What ought to I have completed to avoid this costly shock?


Answer: Staff members are often sent to run errands, travel from one workplace to one more, drive to attend a seminar, and far more. While performing so, they are on “company business” and usually use their very own cars. There is undoubtedly the chance than an accident can occur, and if there is no insurance coverage coverage, the employer could be held liable.

Employers have 2 alternatives to defend themselves against this kind of liability. Very first, as a portion of the standard organization insurance coverage coverage, employers can consist of “non-ownership car liability insurance coverage” coverage. Even though the price of covering workers who rarely use their very own vehicles on practice company is nominal, the employer gains insurance coverage safety towards bodily damage and home harm claims, as well as investigation and court costs that come up from operate-relevant accidents. The second alternative is for the physician to request that all staff give proof of obtaining ample insurance coverage for their individual autos. This protection would apply to all liabilities incurred by or by way of workers although they are working private vehicles on practice enterprise.

If you decide on the second selection, staff have to offer you with a copy of their paid insurance coverage invoice, and do so every time their insurance coverage is renewed. Because it is a headache to maintain this information up to date, the initial option may represent a easier remedy.

Question: The I-9 form that I’m making use of states it expired on 08/31/twelve. Is there a new type I should be using?

Solution:  Yes, the U.S. Citizenship and Immigration Services (USCIS) recently launched an updated model, which is now offered on the USCIS site at The revised kind is dated March 8, 2013 and will expire on March 31, 2016. This form is to be utilized on all new hires or reverifications. Employers do not need to comprehensive new types for current employees for whom a previously issued I-9 type has been properly finished. The new form demands that all documents presented in the course of the verification process be unexpired. As a reminder, employers cannot pick which documents are presented in the verification procedure.

Far more HUMAN Resources Queries:
Can a paycheck be docked for excessive absence?
Weekend holidays, and time clock troubles
Can dentist minimize employee pay? What is an OSHA 300A form?

Human Sources Tips for Dental Practices is presented by Tim Twigg and Rebecca Crane of Bent Ericksen & Associates. Tim Twigg is president and Rebecca Crane is a human resource compliance advisor with Bent Ericksen & Associates. For 30 years, the firm has been a foremost authority in human resource and personnel problems, assisting dentists deal effectively with the ever-shifting and complex labor laws. To obtain a complimentary copy of the company’s quarterly newsletter or to learn a lot more about its services, get in touch with (800) 679-2760 or check out

Leave a Reply

Your email address will not be published. Required fields are marked *